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What to Expect

What is Document Redaction?

Document redaction is the process of permanently concealing sensitive and confidential information from documents using a black bar to ensure PII or PHI is not legible.

Why chose HRS?
We have developed a new, advanced, and modern approach utilizing the speed and economic advantages that come with state of the art technology combined with the detail and client oriented experience that only skilled-professionals can provide. 

Our services are tailored to your business needs ensuring your business gets the exact redaction service needed. 

How are documents received?
You keep both original and redacted copies documents. Documents are uploaded to us and we send redacted copy back via secure HIPPA compliant portal. 

Commonly Redacted PII

· Social Security Number

· Date of Birth

· Debtor Phone Number

· Loan Number

· Account Number

· FHA Number

· FHA Account Number

· FHA Case Number

· VVAD Number

· RPC Number

· MERS Phone Number 

· MIN Number

· SIS Number

· Investor Number

· NMLS

· APN

· Parcel Number

· Non-Recording bar codes

· Assessors / Tax ID

· Handwriting (any sequence of numbers, dates *exception page numbers*)

· Control Number (*exception Merger docs*)

· Any unidentified Sequence of numbers that could potentially be PII 

Commonly Redacted PHI

  • Patient names
  • Addresses
  • Discharge Date
  • DOB
  • Admittance Date
  • Death Date
  • Telephone and fax numbers
  • Email addresses
  • Social Security Number
  • Driver’s License information
  • Medical record numbers
  • Account numbers
  • Health plan beneficiary numbers
  • Certification/license numbers
  • Vehicle identifiers 
  • Serial numbers
  • Device identifiers 
  • Names of relatives
  • Internet Protocol (IP) address numbers
  • Bio-metric identifiers — including finger prints.
  • Full face photographic images and any comparable images.

File Formats

  • PDF (Adobe Portable Document)
  • RTF (Rich Text)
  • TXT (ASCII Text)
  • Office file formats
  • DOC (Microsoft Word Document)
  • DOCX (Microsoft Word Document 2007 & above)
  • XLS (Microsoft Excel Spreadsheet)
  • XLSX (Microsoft Excel Spreadsheet 2007 & above)
  • PPT (PowerPoint Presentation)
  • PPTX (PowerPoint Presentation 2007 & above)
  • Image file formats
  • JPG(Joint Photographic Experts Group (JPEG))
  • JPEG-XR (Windows Media Photo / HD Photo (HDP))
  • PNG (Portable Network Graphics)

Other Formats

Don't see a specific format that you need to be redacted? Contact us! We have a great hard-working IT team that supports our software needs. We may be able to incorporate your file format. Call or Email now for more info


Sales/Inquiries: 470-893-2168  // Email:  info@hillredact.com

Commonly Redacted Documents

  • Court Records
  • Land Records
  • Legal Discovery
  • UCC Filings
  • Credit Card Statements
  • Purchase Orders
  • Medical Records
  • Clinical Research
  • Insurance Forms
  • Billing information from your doctor
  • Email to your doctor's office about a medication or prescription you need
  • Appointment scheduling note with your doctor's office
  • An MRI scan
  • Blood test results
  • Phone records